Bujeti offers five distinct fund request options, each designed to address specific financial operations within your organization. These request types help streamline financial workflows while maintaining proper controls and oversight.
The 5 Types of Fund Requests
1. Managing a Budget - Create a Budget
When to use: Starting a new project, initiative, or departmental budget
What it does: Establishes a brand-new budget allocation with defined spending limits and financial goals. This request type helps you set up proper resource allocation from the start.
Best for:
Launching new projects or campaigns
Setting up departmental budgets for the fiscal year
Creating event-specific budgets
Allocating funds for new business initiatives
2. Top Up a Budget
When to use: An existing budget needs additional funding to complete ongoing work
What it does: Adds supplementary funds to a budget that's already been created and is currently active. This ensures projects can continue without interruption when initial allocations run low.
Best for:
Projects that exceed initial cost estimates
Seasonal increases in departmental spending
Unexpected but necessary expenses within existing initiatives
Extending project timelines that require additional resources
3. Pay a Vendor
When to use: You need to settle an invoice or make a payment to a supplier or service provider
What it does: Initiates a payment request directly to vendors for goods or services received. This streamlines the accounts payable process and helps maintain strong supplier relationships.
Best for:
Paying supplier invoices
Settling service provider fees
Making contractor payments
Processing recurring vendor bills
4. Top Up a Card
When to use: A corporate card needs additional funds for business expenses
What it does: Loads funds onto a Bujeti corporate card, making money immediately available for authorized business purchases and transactions.
Best for:
Travel and entertainment expenses
Online subscriptions and software purchases
Client meetings and business meals
Emergency business expenses
Day-to-day operational purchases
5. Top Up an Account
When to use: A specific organizational account needs additional funds
What it does: Deposits funds into a designated Bujeti account to maintain balances, cover commitments, or prepare for upcoming payments.
Best for:
Maintaining minimum account balances
Preparing for large upcoming payments
Covering temporary cash flow gaps
Ensuring payroll accounts are adequately funded
Managing multi-account structures
Choosing the Right Request Type
Use this quick guide to select the appropriate fund request:
Your Need | Request Type |
Starting a new project or department | Create a Budget |
Need more money for an active project | Top Up a Budget |
Paying an invoice or bill | Pay a Vendor |
Adding funds to a corporate card | Top Up a Card |
Depositing money into an account | Top Up an Account |
Each of these options provides a tailored solution for managing your organization's financial activities efficiently and effectively. You can also find out how to make a fund request here.