Reviewing reimbursement requests is a critical approval step that ensures employee expenses are accurately documented, justified, and compliant with company policies before payment is processed. As an approver, you're responsible for verifying that claimed expenses are legitimate business costs and properly supported by documentation.
Step 1: Log into your Bujeti Dashboard and at the side bar, click on Requests
Navigate to ""Reimbursement to view the page
On the reimbursement page, you'll see all pending reimbursement requests awaiting your approval
Click on any of the pending request to open its full details or click on the three-dots to view options like (Approve and pay , Approve only, Approve and schedule, Decline request)
Step 2: Carefully examine all information provided by the requester:
Key Details to Review:
Requester Name – Who is making the request?
Request Type – Budget creation, top-up, vendor payment, card funding, or account top-up
Amount – The exact amount being requested
Reason – Why the requester needs these funds
Supporting Documents – Attached invoices, receipts, proposals, or other relevant files
Budget Impact – How this request affects current budget allocations
Request Date – When the request was submitted
Step 3. After reviewing the request, you have three options:
If the request is justified and aligns with budget and policy:
Click the "Approve and pay" button or click on the dropdown to view other options (Approve only or Approve and schedule payment)
The funds will be processed according to the request type
Both you and the requester will receive confirmation
After Review: What Happens Next?
If Approved:
Payment is processed according to your selected action (immediate, scheduled, or pending)
Employee receives confirmation notification
Funds are typically disbursed within 3-7 business days for "Approve and Pay"
Transaction appears in financial reports and audit trails
If Declined:
Employee receives notification with your reason
They can address issues and submit a corrected request
Original request is marked as declined in the system
No payment is initiated
You can also see how long it takes for an approved reimbursement to get to the requester here.