Once a reimbursement request is approved on Bujeti, payment processing begins immediately. However, "immediate" doesn't always mean the funds appear in the employee's account instantly. The actual timeline depends on several factors that affect how quickly money moves from approval to the requester's bank account.
Standard Processing Timeline
Immediate Authorization
When both the reimbursement request and payment are approved, Bujeti authorizes the disbursement immediately. This means:
Payment processing starts right away
No additional waiting period for internal processing
Funds are queued for transfer to the requester's bank account
Factors That Affect Payment Speed
1. Bank Processing Times
The most significant factor affecting reimbursement delivery is the recipient's bank processing speed.
Variables that impact timing:
Bank type: Different banks process incoming transfers at different speeds
Transfer method: Local bank transfers vs. interbank transfers may have different timelines
Banking hours: Transfers initiated outside business hours may be delayed
Weekends & holidays: Bank processing doesn't occur on non-business days
Account verification: First-time transfers to new accounts may require additional verification
2. Internal Approval Workflows
The complexity of your organization's approval structure can impact overall timing.
Factors include:
Single vs. multi-level approvals: Requests requiring multiple approvers take longer to reach final authorization
Approver availability: Delays if approvers are unavailable or slow to review
Approval conditions: Complex policies or spending limits that trigger additional review steps
Business hours: Approvals submitted outside working hours wait until the next business day
Example timeline:
Single approver → Same-day approval possible
Two-level approval → 1-2 days for full approval possible
Three+ levels → 2-3+ days before payment authorization
3. Service Provider Processing
While Bujeti processes payments immediately after approval, external factors can occasionally cause delays:
Potential delays include:
Payment gateway processing: Third-party payment processors may have their own queue times
Technical issues: Rare system maintenance or technical difficulties
High volume periods: End-of-month or payroll periods when payment volumes spike
Verification requirements: Additional checks for large amounts or first-time payments
You can also check out how to review a reimbursement request here.